16 Hours per week (worked over 2-3 days, one of which must be Monday or Friday).

Alex Cole-Hamilton MSP is looking for an Administration Assistant to join his constituency office in Corstorphine. The successful candidate will be someone who enjoys the challenges and flexibility of working in a small team, be organised and have a strong desire to help constituents.

Job Purpose:
To provide full administrative support including, drafting documents, filing, taking enquiries from constituents and stakeholders, replying to routine correspondence and providing support for meetings and surgeries.

Key responsibilities:
• Supporting the MSP’s Parliamentary work, including communications via e-mail, letter and phone, maintaining and managing diary and providing support for meetings;
• Drafting letters and other documents, as required;
• Sorting incoming correspondence into priority order and preparing draft replies to routine correspondence;
• Taking enquiries from the general public, constituents and stakeholders where appropriate;
• Maintaining a filing system, associating previous papers with current correspondence, and extracting documents on request;
• Complying in full with the relevant Data Protection rules and regulations
• Liaising with Councillors, officials, Parliament staff, MSPs, MPs and MEPs;
• General administrative duties as required.

Key skills and competencies:
• Knowledge and understanding of the Scottish political scene
• Knowledge and understanding of issues affecting the local community
• Strong interpersonal skills with the ability to identify and take forward issues on behalf of constituents
• Flexible approach to working with the ability to work on their own initiative within a small local constituency office
• High standard of administrative skills with a good working knowledge of Microsoft Office applications, such as Word, Excel, and Outlook
• Good communication skills, both written and verbal with a polite, pleasant and confident telephone manner
• Ability to deal with constituents and outside bodies in a confidential manner
• Experience of dealing with sensitive issues and respecting the need for confidentiality
• Strong organisational skills