Hannah Bardell MP (Livingston), is looking for one full-time or two part-time administrative officers to work in her busy constituency office in Livingston. Working full-time or part-time, your role will be to support Hannah and her team in managing her day to day work.

Key duties:-

• Handling administrative arrangements for meetings with members of the public/MP surgeries
• Ordering stationery/ Liaising with external suppliers when required regarding office supplies
• Managing MP’s diary and contacts list
• Managing and monitoring incoming calls and enquiries /Being responsible for sourcing responses to constituent enquiries
• Gathering receipts and learning expenses system/ Providing administrative support in relation to MP's expenses scheme
• Opening and dispatching mail
• Managing MP inbox and filtering correspondence
• Providing administrative support to Office Manager and wider team / Photocopying, filing, record-keeping and typing correspondence
• Helping with project/ event management
• Responding to enquiries by telephone and email, passing on queries to other team members/MP as appropriate
• Representing the MP at local events, meetings and public engagements (as required)
• Researching local, regional and national issues to support the MP’s work and keep the MP briefed on local issues (as required)
• Attending surgeries (as required)
• Other tasks as required – including sometimes working additional or weekend hours as required e.g. for a surgery, event

Key skills:-

• Excellent organisational skills and time-keeping
• Attention to detail
• Able to work with diplomacy, discretion and confidentiality
• A positive team oriented attitude
• Good written and verbal communication skillsThe ability to work under pressure and the ability to meet tight deadlines

Desirable:-

• Knowledge of the Livingston Constituency
• Understanding of Scottish and UK Government politics
• Experience of working with a diverse range of people, including those with complex needs and issues/ parliamentary casework
• Computer literate – must have good working knowledge of Microsoft Office Suite and Email Systems
• Sympathetic to the aims and values of the Scottish National Party