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Reference: 65673

Date Added: 21 April 2018
Closing Date: 21 May 2018

Job Title: Administrative Officer

Working For: Hannah Bardell MP (Livingston)

Location: Livingston

Salary: £17,062 – £24,913

Job Details

Hannah Bardell MP (Livingston), is looking for one full-time or two part-time administrative officers to work in her busy constituency office in Livingston. Working full-time or part-time, your role will be to support Hannah and her team in managing her day to day work.

Key duties:-

  • Handling administrative arrangements for meetings with members of the public/MP surgeries
  • Ordering stationery/ Liaising with external suppliers when required regarding office supplies
  • Managing MP’s diary and contacts list
  • Managing and monitoring incoming calls and enquiries /Being responsible for sourcing responses to constituent enquiries
  • Gathering receipts and learning expenses system/ Providing administrative support in relation to MP's expenses scheme
  • Opening and dispatching mail
  • Managing MP inbox and filtering correspondence
  • Providing administrative support to Office Manager and wider team / Photocopying, filing, record-keeping and typing correspondence
  • Helping with project/ event management
  • Responding to enquiries by telephone and email, passing on queries to other team members/MP as appropriate
  • Representing the MP at local events, meetings and public engagements (as required)
  • Researching local, regional and national issues to support the MP’s work and keep the MP briefed on local issues (as required)
  • Attending surgeries (as required)
  • Other tasks as required – including sometimes working additional or weekend hours as required e.g. for a surgery, event

Key skills:-

  • Excellent organisational skills and time-keeping
  • Attention to detail
  • Able to work with diplomacy, discretion and confidentiality
  • A positive team oriented attitude
  • Good written and verbal communication skillsThe ability to work under pressure and the ability to meet tight deadlines

Desirable:-

  • Knowledge of the Livingston Constituency
  • Understanding of Scottish and UK Government politics
  • Experience of working with a diverse range of people, including those with complex needs and issues/ parliamentary casework
  • Computer literate – must have good working knowledge of Microsoft Office Suite and Email Systems
  • Sympathetic to the aims and values of the Scottish National Party

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 21 May 2018

Interview/Start Dates

Interviews will be held week beginning 28th May 2018 at Hannah’s constituency office.

Application Details

Applications in the form of a C.V. with a covering letter describing your skills and experience in relation to the requirements of the job should be sent via email to hannah.bardell.mp@parliament.uk

Telephone 01506 462 004 or 0207 219 5907 for any enquiries.

Website: http://hannahbardellmp.scot/

Additional Notes