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Reference: 65988

Date Added: 15 May 2018
Closing Date: 25 May 2018

Job Title: Receptionist and Members' Events Coordinator (Part Time)

Working For: Royal United Services Institute

Location: London

Salary: Part time from £11,600 to £12,000 per annum for a 22.5 hour working week

Job Details

RUSI is an independent think tank engaged in cutting edge defence and security research. A unique institution, founded in 1831 by the Duke of Wellington, RUSI embodies nearly two centuries of forward thinking, free discussion and careful reflection on defence and security matters. RUSI consistently brings to the fore vital policy issues to both domestic and global audiences, enhancing its reputation as a ‘thought-leader institute’.

The Institute is looking to recruit a person to job share reception duties at the Main Building at 61 Whitehall, London. Job share would be for the 1300-1730 shift on each weekday. These duties will include: locking up the Institute Main Building at 1730 unless there are events taking place outside these hours; welcoming guests to the Institute and directing them as necessary; responding to telephone calls to both the Institute’s Whitehall offices; and, ensuring that the Institute’s mail is collected at the end of the working day.

As Members’ Events Coordinator the individual will also manage administration, logistical aspects, and smooth running of RUSI’s series of Members’ Events from initial arrangements and publicity to the event itself on the day.

The Receptionist and Members’ Events Coordinator will be responsible to Sabrina Downey, Director Projects & Events and will work closely with Neil Watling, Executive Officer to the Director General & Membership Executive.

This role requires a person with strong administrative skills, a polite and professional phone manner, and previous reception and customer service experience including arranging of catering and audio-visual services. They must have the ability to work as part of a team and unsupervised. A natural sense of tact and diplomacy is required. Experience of working with government officials and visitors from abroad is important. The individuals should be enthusiastic, self–motivated, flexible and reliable, and have experience using Microsoft Word and Excel.

Closing Date: 25 May 2018

Interview/Start Dates

The closing time for applications is 1700 (5 pm). Applicants will be informed if they are selected for interview. Interviews will be held in the week beginning Monday 28 May. Applicants must have the right to work in the UK. It is hoped that a candidate can start work at RUSI as soon as possible.

Application Details

To apply please send a CV and letter or message explaining why you would be suitable for the post and when you would be available to start to Michael Codner, Director of Personnel Services at MichaelC@rusi.org 

Website: http://www.rusi.org

Additional Notes