About the Industry and Parliament Trust

The IPT is an independent, non-lobbying, non-partisan charity that provides a trusted platform of engagement between Parliament and UK business. The IPT is dually supported by cross-party representation of senior parliamentarians on its Board of Trustees, and through the patronage of its industry supporters. The IPT is non-party political and works with all parliamentarians and businesses of any sector or size. You can read more about the IPT here www.ipt.org.

Main Duties

• Support the Events Team in event delivery by compiling marketing lists, tracking invitation responses and producing security letters and briefing notes for events
• Manage invitation responses and liaise with the attendees as necessary
• Liaise with Chairs and Speakers for events to ensure they have received all necessary information
• Ensure all event materials are accurate and prepared on time for all events
• On the day assistance, including greeting guests and liaison with banqueting department
• Taking notes and writing blog posts for events
• Ensure data from events is accurately entered onto the CRM system
• Support the Training Coordinator in management of around 20% of the training programme
• Liaise with training facilitators and primary contacts to co-ordinating IPT training seminars
• Liaise with the Communications Co-ordinator ensure marketing material is to kept up to date, swiftly communicating chair or speaker changes
• Support the Events and Training Manager with research to design events
• Work collaboratively with the Chief of Staff in retaining supporting organisations and building new relationships with potential supporters through the management of events

Person Specification

• Ability to prioritise duties, multitask and manage a busy workload
• Excellent written and verbal communication skills, able to represent at a very senior level, with excellent selling and organisational skills
• Interest in/ knowledge of current affairs, parliament and UK business
• Strong attention to detail
• Experience with establishing and maintaining administrative systems (such as event RSVP lists)
• Good familiarity with Microsoft Office package
• Confident working with people in positions of power
• Willing to work evenings and early mornings as per business needs (with time off in lieu to compensate)
• Ability to remain calm under pressure and problem solver