Event Management

• Assist with scheduling of the annual events calendar and keep internal events tracker up to
date.
• Plan and deliver Chamber events ranging from breakfast roundtables, briefing seminars,
networking receptions and formal dinners.
• Coordinate and manage a range of stakeholders, including suppliers, venues, photographers,
guests, sponsors and speakers.
• Working with the Marketing & Member Relations Manager and the Executive Director drive
business development through finding new suppliers, preferential rates and partnerships for the
Chamber and ensuring events are within budget
• Manage event set-up and registrations through Eventbrite and Member registration
• Handle event enquiries from Members and suppliers
• Create and manage guest lists, name tags and event coordination tasks
• Provide regular updates on event planning and marketing activities
• Attend events after hours as required.

Marketing and Communications Support
• Create and schedule marketing communications with the support of the Marketing and
Member Relations Manager including:
• Event invitations using Mailchimp
• Create event program documents and powerpoint slides
• Create and schedule event reminder emails, thank you and follow-up emails
• Contributing to monthly bulletin using Mailchimp
• Social media posts before, during and following events, in particular Facebook, Twitter and
LinkedIn.
• Working within a small team assist with general office administration including taking calls,
logistical support before and after events and dealing with enquiries.
• Attend weekly team meetings and provide updates.

Traits & Skills required
• Extremely strong attention to detail and organisational abilities and good time-management 
• Strong written and verbal skills including precise grammar and spelling
• Competency and confidence with a range of systems, especially Highrise or similar CRM system,
Mailchimp and Eventbrite
• Comfortable working across Word, Excel and Powerpoint to create content and
briefings
• Experience in online content management especially across Twitter, LinkedIn and Facebook
• Committed, enthusiastic and well-presented
• Flexibility to attend regular out of hours events
• Demonstrated interest/experience in and understanding of Australia desirable