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Reference: 71776

Date Added: 5 July 2019
Closing Date: 21 July 2019

Job Title: Office Manager

Working For: Lisa Forbes MP (Peterborough)

Location: Peterborough

Salary: In line with IPSA pay scales

Job Details

Location: Peterborough although travel will be required between the constituency and Parliamentary offices

Responsibilities:

  • Overall oversight and management of the Westminster and constituency office teams
  • Ensure accurate office and personnel records are kept up to date and that information is managed confidentially and in line with the Data Protection Act
  • Liaise with IPSA and ensure they are notified of any contractual changes as necessary
  • Responsibility for managing all aspects of the budget including paying bills on time and keeping the MP informed of all relevant financial matters
  • Overall management of the MP’s diary, delegating tasks to others as appropriate
  • Support the MP’s work in the constituency
  • Maintain ownership of projects for example local campaigns/ draft consultation responses
  • Develop and maintain knowledge of bills, EDMs, debates, etc.
  • Research local, regional and national issues
  • Respond to routine correspondence and enquiries from constituents, the media, etc as required
  • Progress casework as required
  • Deal with complex queries and complaints on the MP’s behalf
  • Liaise with groups at Westminster, within the constituency and the general public on the MP’s behalf as necessary
  • General administrative tasks including ensuring the office is fully equipped
  • Accompanying the MP to visits, meetings and surgeries as required
  • Additional duties as requested by the MP

The following skills are required:

  • Self-motivated and able to take the initiative
  • Strong planning and organisational ability
  • Proficiency in the use of Microsoft Word, Excel and social media
  • Proven record in community engagement
  • Strong written and oral communication skills
  • Excellent time management
  • Ability to work flexible hours – including some evening and weekend work
  • Sympathetic to the aims and values of the Labour Party
  • Excellent understanding of the British Political System
  • Excellent grasp of current affairs

The following skills are desirable but not essential:

  • Experience of casework systems and management
  • Experience managing budgets
  • Experience working with a wide range of people with complex demands
  • Knowledge of the constituency and issues relevant to the area

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 21 July 2019

Interview/Start Dates

Interview date: Interviews will be held shortly after the closing date

Start date: We are ideally looking for someone to start as soon as possible although this could be negotiable.

Application Details

Application details: Please submit a CV and covering letter to lisa.forbes.mp@parliament.uk with OFFICE MANAGER JOB APPLICATION in the subject line.

Website: https://www.parliament.uk/biographies/commons/ms-lisa-forbes/4717

Additional Notes