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Reference: 72274

Date Added: 9 August 2019
Closing Date: 30 August 2019

Job Title: Events Coordinator

Working For: Legatum Institute

Location: London

Charity Number: 1140719

Salary: £24,000-£28,000 per annum (dependent on experience)

Job Details

We are looking for an organised and personable Events Coordinator to work across the Institute’s events portfolio, providing high quality planning and delivery of both large and small events. The role will focus on the Institute’s parliamentary events as well as events falling within the Forum programme. The post-holder will be expected to provide a high-level, comprehensive and professional service to deliver a high quality events programme, and provide a key point of contact for the Forum network.

ACCOUNTABILITIES

  • Attend weekly events meetings with the CEO, and prepare any materials required for these meetings;
  • Maintain and update event-specific data on the Institute’s contacts database;
  • Research potential speakers;
  • Site visits to scout locations for planned and potential events;
  • Book appropriate event venues, including in parliament, and manage relationship with venues;
  • Draft correspondence and invitations to speakers;
  • Liaise with speakers and their team on arrangements and requirements;
  • Manage international travel arrangements (air and ground) for speakers, high profile delegates and staff;
  • Organise and attend meetings of Advisory Groups;
  • Create event budgets, prepare purchase orders, organise payment of invoices and manage events within an agreed budget;
  • Manage the onsite delivery of events including internal coordination of personnel as well as troubleshooting to ensure the smooth running of the event;
  • Manage external relationships with suppliers and contractors including booking venues, catering, production, florists, photographers and videographers etc.;
  • Collate invitation lists for events, and distribute invitations, and manage RSVPs for events;
  • Create event documents, such as running orders, slide decks, and biographies of guests;
  • Where relevant, work closely with the Communications team ensuring events are effectively publicised and promoted;
  • Create or update risk assessments for their events, and take responsibility for ensuring correct Health & Safety procedures are followed as well as liaising with insurers as needed;
  • Maintain the organisational events calendar and events lists;
  • Develop and implement the Institute’s post-event evaluation process;

Full job description availible via www.li.com/about/jobs/

Closing Date: 30 August 2019

Interview/Start Dates

Application Details

Please submit a CV and covering letter to jobs@li.com by the closing date. We would encourage you to submit your application as early as possible, as we may close the advert earlier should a suitable candidate be found.

Website: https://li.com

Additional Notes