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Reference: 72336

Date Added: 14 August 2019
Closing Date: 27 August 2019

Job Title: Office Manager / Communications Officers (x2)

Working For: Sarah Boyack MSP (Lothian)

Location: Edinburgh

Salary: £27,729 (Office Manager) / £21,626 pro rata (Communications Officer)

Job Details

Office Manager

Duties and Responsibilities:

  • Acting with the delegated authority of the MSP to manage all office and staffing arrangements
  • Providing a comprehensive secretarial, casework, research and administrative support service, as required
  • Line managing and leading the team’s paid employees and volunteers
  • Participating in the control and forecasting of the office budgets
  • Managing, reviewing and developing administration procedures
  • Carrying out duties or projects delegated by the MSP, as required
  • Policy, Strategy and Communications Advice
  • Acting as principal adviser to the MSP on all research, campaigns, communications and casework matters
  • If required, drafting speeches for engagements carried out by the MSP
  • Representing the MSP in a professional and effective manner in dealings with the media, constituents and other outside bodies.

External and Internal Liaison:

  • Handling enquiries from constituents and stakeholders and drafting written correspondence, where appropriate
  • Tracking and monitoring the quality of the responses to constituents and ensuring all enquiries are answered within the agreed timescale.
  • Looking after all aspects of the MSP’s diary
  • Working directly with the MSP on all incoming mail, advising on relevant background, as required
  • Managing constituency and parliamentary meetings.

Communications Officer (Part time)

Duties and Responsibilities

  • Establishing a broad range of contacts within the press, broadcast and online media in order to promote the work of the MSP nationally and locally;
  • Producing high quality press briefings, speeches, presentations and written materials;
  • Identifying forthcoming events which may provide potential media opportunities;
  • Organising interviews and press conferences on behalf of the MSP and accompany her on request;
  • Developing e-communications with constituents and groups campaigning on local issues across the constituency;
  • Using and monitoring social media channels to communicate with all stakeholders;
  • Maintaining administrative and information systems, to support communications work in the parliament/constituency;
  • Working in a flexible and confidential manner at all times and as part of a team.

Closing Date: 27 August 2019

Interview/Start Dates

Interviews will be the week after the closing date. Start date as soon as possible.

Application Details

Applicants should submit a C.V. with accompanying supporting statement of no more than one page demonstrating why you have the skills for the role to Sarah by email at

Sarah.Boyack.MSP@Parliament.Scot

Website: https://www.parliament.scot/

Additional Notes