Date Added: 6 September 2019
: 18 September 2019
Job Title: Executive Assistant to the Dean
Working For: Blavatnik School of Government, University of Oxford
Salary: Grade 5: £25,941-£30,046 per annum
Are you looking for an exciting role in a dynamic organisation which has the ambition to improve government across the world? Are you enthusiastic, diligent and looking for a new challenge?
The Blavatnik School of Government is seeking to appoint an Executive Assistant to the Dean, Professor Ngaire Woods. This is a hugely important – and exciting – role, working right at the heart of the School. As EA to the Dean, you will be responsible for managing the Dean’s busy diary, preparing papers and logistics for each day, developing complex overseas travel programmes, replying to invitations on the Dean’s behalf, managing the Dean’s finances, and assisting with events in which the Dean has a leading role.
The ideal candidate will have a strong track-record of providing executive support. You will have the ability to work quickly yet meticulously, taking a flexible and pragmatic approach to shifting priorities; and you will have excellent judgement – be it on a last-minute schedule change, a time-sensitive invitation the Dean receives, or a confidential staffing matter to which you become privy.
You will work closely with the Dean’s Executive Officer and other team members, but you will be responsible for ‘owning the day’: knowing the Dean’s schedule inside out, ensuring that she has the information she requires for each meeting, keeping appointments running to time, and planning the diary for the days and months ahead. You will have outstanding prioritisation and organisational skills, with the ability to manage a heavy and diverse workload whilst maintaining high standards – and the ability to remain in good humour amidst last-minute schedule changes!
We are seeking someone with excellent interpersonal skills. You will have the ability to communicate effectively with people of all levels; injecting equal amounts of warmth and diplomacy into each of your interactions – be they with students, administrative colleagues, or senior academics and practitioners from top institutions across the world.
If you believe that you have the diligence, motivation and experience to provide outstanding support to the Dean, we would love to hear from you.
For further details, please consult the full job description.
Closing Date: 18 September 2019
First-round telephone interviews will be held on Monday 23 September 2019 with second-round panel interviews on Thursday 26 September 2019. Please indicate in your application whether any of these dates would prove difficult for you.
If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a new user or log-in if you have applied previously.
You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants).