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Reference: 73672

Date Added: 11 December 2019
Closing Date: 15 January 2020

Job Title: Diary Secretary & Administrator

Working For: Janet Finch-Saunders AM (Aberconwy)

Location: Cardiff

Salary: £21,287 - £31,206 pro rata

Job Details

To provide the Assembly Member with a secretarial service/ administrative support ensuring that standards of confidentiality are maintained.

Main duties:

1. Maintain a filing system, associating previous papers with current correspondence, and extracting documents on request
2. Respond to enquiries from constituents, other politicians, the media, lobbyists and pressure groups
3. Develop and maintain the casework system ensuring all cases are logged; monitor progress and ensure all identified actions are taken
4. Manage an appointments diary for the Member, arranging appointments, meeting and greeting visitors as required as well as making the necessary travel arrangements

Essential Qualifications

  • NVQ Qualification level 3 or equivalent in Office Administration, Customer Service or a relevant subject or;
  • Demonstrable numeracy and literacy skills e.g. English and Maths GCSE (or equivalent) at Grade C or above.

Essential Knowledge and Experience

  • Some experience of administrative work and knowledge of office systems e.g. Manual and computerised
  • Effective organisation and planning skills
  • Ability to work on own initiative to tight deadlines, with the ability to work flexibly and juggle a range of tasks
  • Ability to write speeches, press notices and briefings

You are advised to read the full Job and Person Specification before applying for this post

Closing Date: 15 January 2020

Interview/Start Dates

TBC

Application Details

Apply using an application form via our website: https://www.assembly.wales/en/gethome/working/am-support-jobs/Pages/MBS-052-19.aspx 

Website: https://www.janetfinchsaunders.org.uk/

Additional Notes