The Embassy of Japan seeks a highly qualified person who can perform as a Personal Assistant to the Ambassador of Japan and as a part of the Protocol Section.

Duties include:

• Arranging appointments, lunches, dinners and events for the Ambassador
• General administrative duties such as handling and drafting correspondence, managing the Ambassador’s schedule, and maintaining contact databases
• Supporting ad hoc events hosted at the Embassy
• Providing support to diplomats on protocol issues

Applicants should have competence in secretarial and protocol work. This role would suit someone with protocol/political/business knowledge.

The candidate should possess the English language as a mother tongue or equivalent, both spoken and written, and good IT skills including MS Word, MS Excel, MS Outlook and MS Powerpoint.

A command of Japanese language is not necessary but would be appreciated. Also, it is preferable that the applicant has knowledge of British culture, customs and etiquette.

Working hours: Monday to Friday, 930am-600pm (Lunch hour: 12:45pm-1:45pm) with possibility of overtime work

Note: All applicants must have the legal right to work in the UK in accordance with the actual Immigration Act. All applicants must state that this right obtained through citizenship, permanent residency or work permit in their application. Applicants not providing this information in their application will not be considered for employment. Short-listed applicants will be asked to provide, prior to interview, documentation to certify their legal right to work in the UK.

The local employee shall serve a probation period of three months immediately after the date of the start of the employment.