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Reference: 80210

Date Added: 11 September 2021
Closing Date: 19 September 2021

Job Title: Office Manager

Working For: Mercedes Villalba MSP

Location: Dundee

Salary: £31,206-£36,266 (FTE)

Length of Contract: Permanent

Job Details


Acting in a supervisory capacity for the team and oversight of office maintenance

  • Managing office budget in line with Members Expenses Scheme, Allowances Office and People and Culture Office
  • Managing constituency accounts, premises and equipment
  • Managing staff and reviewing their performance
  • Overseeing health and safety and staff wellbeing
  • Acting as a support to me as a member of the Rural Affairs, Islands and Natural Environment Committee and deputy party spokesperson on Biodiversity and the Environment

Organising diary commitments and preparing for all activities

  • Arranging surgeries, meetings and travel
  • Arranging briefing papers and speeches
  • Communicating with parliamentary officials
  • Representing on my behalf as and when required
  • Developing creative new engagement methods for social media accounts

Carrying out general office administration and acting as front of office for enquiries

  • Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales
  • Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally
  • Drafting written correspondence such as letters, requests for information and parliamentary questions and motions

Maintaining office records and compliance with data protection

  • Maintaining filing system and managing records
  • Ensuring compliance with data protection legislation and GDPR requirements
  • Ensuring administrative and secretarial support is provided


You will:

  • Have excellent written, verbal and IT skills with accurate attention to detail
  • Have experience of managing staff with the ability to nurture and build effective teams
  • Be empathetic with the ability to build and maintain relationships with a variety of stakeholders
  • Be confident in managing budgets for staff resources and office provisions
  • Have a flexible and adaptable approach, being able to use good judgement and work on own initiative
  • Be well organised with the ability to prioritise competing workloads

Closing Date: 19 September 2021

Interview/Start Dates

Applications should be submitted no later than midnight on the closing date.

It is anticipated that interviews will take place during week commencing 27th September.

Application Details

Applications, consisting of a CV and covering letter of no more than 2 pages should be submitted for the attention of Mercedes Villalba, MSP, via https://careers.parliament.scot/vacancies/223/office-manager-for-mercedes-villalba-msp.html 

Website: https://www.parliament.scot/msps/current-and-previous-msps/mercedes-villalba

Additional Notes