Responsibilities

Acting in a supervisory capacity for the team and oversight of office maintenance

• Managing office budget in line with Members Expenses Scheme, Allowances Office and People and Culture Office
• Managing constituency accounts, premises and equipment
• Managing staff and reviewing their performance
• Overseeing health and safety and staff wellbeing
• Acting as a support to me as a member of the Rural Affairs, Islands and Natural Environment Committee and deputy party spokesperson on Biodiversity and the Environment

Organising diary commitments and preparing for all activities

• Arranging surgeries, meetings and travel
• Arranging briefing papers and speeches
• Communicating with parliamentary officials
• Representing on my behalf as and when required
• Developing creative new engagement methods for social media accounts

Carrying out general office administration and acting as front of office for enquiries

• Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales
• Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally
• Drafting written correspondence such as letters, requests for information and parliamentary questions and motions

Maintaining office records and compliance with data protection

• Maintaining filing system and managing records
• Ensuring compliance with data protection legislation and GDPR requirements
• Ensuring administrative and secretarial support is provided

Requirements

You will:

• Have excellent written, verbal and IT skills with accurate attention to detail
• Have experience of managing staff with the ability to nurture and build effective teams
• Be empathetic with the ability to build and maintain relationships with a variety of stakeholders
• Be confident in managing budgets for staff resources and office provisions
• Have a flexible and adaptable approach, being able to use good judgement and work on own initiative
• Be well organised with the ability to prioritise competing workloads