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Reference: 88986

Date Added: 27 May 2023
Closing Date: 5 June 2023

Job Title: Administrative Officer (2 days per week)

Working For: Stephen Doughty MP (Cardiff South & Penarth)

Location: London

Salary: In line with IPSA payscales (pro rata/2 days per week)

Length of Contract: 6 months fixed term (with possibility of extension)

Job Details

Stephen is looking for a highly motivated Administrative Officer to work two days a week in his busy Westminster office. This could be spread over four mornings or four afternoons by agreement.

The ideal candidate will have strong administrative, logistical and diary management skills, a strong interest in and understanding of the UK political landscape; a grasp of European politics would also be an advantage.

This would ideally suit an individual with at least one year’s experience in an administrative, executive assistant or secretarial role.

Responsibilities will include:

  • Opening, handling and actioning email, post, and other enquiries
  • Processing correspondence
  • Handling administrative arrangements for meetings with key internal and external stakeholders
  • Attending/participating in meetings as appropriate
  • Taking minutes and ensuring meeting outcomes are actioned/communicated appropriately
  • Providing support with the Member’s diary
  • Assisting in preparation of research, briefing and speeches
  • Drafting responses to constituents on policy matters
  • Filing and record-keeping to ensure the office complies with data protection legislation
  • General administrative assistance as required
  • Engaging confidentially and professionally with key stakeholders and members of the public, through telephone enquiries, email and face-to-face

Skills required:

  • Excellent communications skills, both written and verbal
  • Good IT skills, including proficiency in Microsoft Office
  • Strong people skills – dealing with a variety of stakeholders appropriately and sensitively
  • Attention to detail
  • Ability to prioritise tasks and manage own workload

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 5 June 2023

Interview/Start Dates

Interviews: June 12, 2023

Starting date: July (exact date tbc)

Application Details

Please send:

  • One-page cover letter explaining why you meet the requirements for the position
  • Two-page CV
  • Two referees (most recent manager, and one other professional who must not be a family member)

The above should be emailed to shira.valek@parliament.uk marked “Stephen Doughty MP – Administrative Officer” in the subject line.

Website: http://stephendoughty.wales/

Additional Notes