Apsana Begum MP is looking to recruit an experienced and people-orientated Executive Office Manager to join her in Poplar and Limehouse. This is a full-time and permanent role based in her constituency office.

Key Responsibilities

HR, Payroll and Finance

• Manage and lead the office team, undertake 1:1s, ensuring the wellbeing of staff
• Keep accurate personnel records & notify IPSA of changes
• Review and deliver budgets, liaising with IPSA
• Manage the recruitment and retention of staff, identify training needs & create development plans
• Ensure budgets and office environment centre and support the MP’s needs & priorities

Administration
• Maintain a highly professional administrative support including office systems, trackers, processes & manuals
• Proficient use Microsoft Office including Teams, Excel, Outlook & SharePoint
• Overall management of the MP's diary, delegating tasks as appropriate
• Ensure the office is fully equipped
• Hold and process data and information confidentially and in line with the data protection legislation

Security
• Lead on all security matters for the MP and office, maintain records and enhance protocols
• Liaise with external bodies such as the Police
• Keep abreast of security guidance and disseminate information within the office

Constituency and stakeholder management
• Horizon-scanning and problem-solving
• Deliver external stakeholder engagement and on constituent matters on behalf of the MP
• Liaise with interest groups within the constituency & the public with professionalism, care and integrity, including people from diverse backgrounds & without English as a first language

Casework management
• Lead casework meetings and oversee surgeries
• Take ownership of certain complex and sensitive casework as required

Person Specification

Essential

• Experience as a business, non-profit, or MP office manager
• Enjoy working with people and leading teams
• Strong commitment to social justice and the following values: integrity, respect, accountability, collaboration, innovation, empathy, resilience, well-being, selflessness and responsibility
• Working in a constituency office

Desired

• Chartered CMI, CIPD, project management certification or equivalent
• Accounting skills
• Experience of Caseworker.MP