Role responsibilities

• Be the MP's proxy for dealings with the Independent Parliamentary Standards Authority (IPSA) and carry out regular financial reconciliations for Parliamentary expenses / arrange payment of suppliers,etc.
• Ensure by way of regular 121 meetings, clear objective-setting and performance management, that the MP's team are delivering to the required standard
• Manage the relationship with the constituency office landlord / agents, ensuring  regulatory compliance, and the smooth running of the office.
• Responsible for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance.
• Collate all required information from team members to present to the MP
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
• Ensure the office is fully equipped and the team have the required tools and equipment to carry out their work efficiently
• Have final sign-off on all relevant delegated areas from the MP, for example constituent correspondence
• Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them
• Identify training opportunities and ensure the team maintain and develop knowledge of relevant legislation where appropriate
• Lead and maintain a highly professional administrative support function for the MP’s office
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary
• Manage the office team in Westminster and the constituency, ensuring accurate personnel records are kept and notifying IPSA of contractual changes, as necessary
• Overall management of the Member's diary commitments, delegating tasks to others as appropriate
• Provide high quality, efficient and effective support to the MP and interest groups as required
• Support and manage the recruitment of staff for the MP’s office
• There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required