An exciting new job opportunity has opened up in the office of Dr Beccy Cooper MP, who is recruiting for an Executive Assistant to support her work across Westminster and Worthing West Constituency.  The role will be hybrid, split between both Westminster and Worthing. Experience as an executive assistant working for an MP, in national or local government or related political environment is essential.

Key things we’re looking for

• Highly organised. The administrative heart of a busy team, comfortable managing multiple tasks in a fast-paced environment. Previous experience as an executive assistant is a must.
• Confident yet empathetic. We’re looking for someone who is sensitive and empathetic, with a clear understanding of how and when to escalate and flag the right enquiries with managers.
• Detail orientated.  We need someone who is laser focused on the detail.

Key responsibilities:
• Diary management
• Manage email inbox, actioning requests for meetings where required, liasing with colleagues 
• Handle administrative arrangements for meetings 
• Ensure MP is prepared for all meetings with briefing packs liaising with colleagues as needed and assisting in the compilation of briefing information 
• Assist with arrangements for meetings and/or events including providing on-the-day event support as required.
• Database management using office software (e.g. Microsoft Office) to handle administrative cases.
• Ensure records are kept and information managed confidentially in line with the data protection legislation.
• Engage professionally, confidentially and with care and integrity with members of the public or other stakeholders through a variety of methods.
• Liaise with suppliers when required regarding office supplies and security.
• Minute taking and action tracking
• Open, handle and action email and post ensuring all enquiries are dealt with in a timely manner• Photocopying, filing, record-keeping and typing correspondence.
• Provide administrative support in relation to MP's expenses and other parliamentary processes.
• Working in both Westminster and Worthing West Constituency Office