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Reference: 78868

Date Added: 15 June 2021
Closing Date: 5 July 2021

Job Title: Office Manager

Working For: Beth Winter MP (Cynon Valley)

Location: Cynon Valley

Salary: In line with IPSA pay scales

Length of Contract: Permanent - with 6 months probation

Job Details

This post is for 4 days per week and involves managing the MP’s office, staff and budgets, providing all administrative and secretarial support, managing the MPs diary and commitments, liaison with a range of organisations. Key Responsibilities: • Managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance • Lead and maintain a highly professional administrative support function for the MP’s office • Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary • Provide high quality, efficient and effective support to the MP and interest groups as required • Ensure the office is fully equipped • Overall management of the Member's diary commitments, delegating tasks to others as appropriate • Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary • Have final signoff on all relevant delegated areas from the MP • Identify training opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate • Plan the MPs internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate • Support and manage the recruitment of staff for the MP’s office • Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate • Collate all required information from team members to present to the MP • Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them • There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required Person Specification: • Ability and experience in managing budgets and staff • Good interpersonal skills • Excellent communication skills – written and verbal including IT skills • Ability to work as part of a team and independently • A commitment to the community of Cynon Valley and the values of the Labour Party • Ability to drive and knowledge of the Welsh language desirable

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 5 July 2021

Interview/Start Dates

Interviews to take place week commencing 26th July 2021. Start date as soon as possible.

Application Details

To apply, provide a CV with a covering letter outlining how you meet the person specification and the reasons why you believe you are suitable for the position. This letter should be no more than 2 sides of A4. Also enclose contact details of two references (including current or most recent employer). References will not be taken up until after the interview. Send applications to beth.winter.mp@parliament.uk. Please note that it will not be possible to acknowledge every application submitted. Shortlisted candidates will be contacted by Friday 16th July 2021.

Website: https://members.parliament.uk/member/4809/contact

Additional Notes