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Reference: 92064

Date Added: 19 March 2024
Closing Date: 3 April 2024

Job Title: Administrative Officer

Working For: Olivia Blake MP (Sheffield Hallam)

Location: Sheffield

Salary: £21,290.50 at 0.7FTE (£30,415 at 1FTE)

Length of Contract: Permanent, 0.7FTE

Job Details

This is an exciting opportunity to join Olivia Blake’s team in Sheffield as her Administrative Officer, supporting her work as the MP for Sheffield Hallam. The role includes supporting Olivia’s parliamentary work through managing the shared email inbox, creating constituent casework files, managing the casework management system, and providing administrative support in the constituency office.

The successful candidate will be highly-motivated, reliable, and well-organised, and will identify with the core values of the Labour Party.

Key responsibilities

  • Managing the office shared email inbox, forwarding email as appropriate
  • Handling and scanning post
  • Creating case files for constituency casework
  • Managing caseworker filing systems and processes
  • Providing general administrative assistance to the office

Skills and Experience

  • Systematic and consistent approach to maintaining systems and processes
  • Understanding of GDPR compliance
  • Ability to interact professionally with colleagues and constituents, maintaining confidentiality and behaving with discretion
  • Ability to work autonomously while also exercising good judgement of the issues that require escalation to a manager
  • Experience of working in a busy office environment, prioritising work, and working to tight deadlines

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 3 April 2024

Interview/Start Dates

Application Details

To apply for this position, please email your CV and covering letter (max 2 sides) in MS Word format to olivia.blake.mp@parliament.uk by Wednesday 3rd April, with the subject line ‘Application for Administrative Officer’. Your cover letter should address how you meet the required skills and experience set out above.

Website: http://www.oliviablake.org.uk

Additional Notes