The Governance Officer liaises with external partners and supports the Director-General to ensure governance activities align with the Foundation’s strategic goals. Working under the direction of the Senior Office Manager (People and Finance), you will bring strong administrative and diplomatic skills.

Your main responsibilities will include:

• Manage communications and correspondence with Governors, High Commissions, and external stakeholders.
• Keep detailed electronic records of Directorate activities, decisions, and communications.
• Provide administrative support to the Directorate, including diary management and event coordination.
• Offer advice on diplomacy and protocol.
• Organise travel and manage logistics for Directorate engagements.
• Lead the planning and execution of Board and Committee meetings, handle related scheduling, correspondence, and logistics.
• Prepare and distribute documents for Board meetings, assisting with minute taking where required.
• Serve as the contact point for the Foundation’s Civil Society Governors.
• Assist with the reconciliation of expenses, preparation of financial reminders, and support finance-related tasks.
• Contribute to HR, office management, and other Directorate responsibilities as needed.
• Foundation-wide Support: Handle external communications, participate in Foundation-wide initiatives, and contribute to strategic planning and process improvement.

The individual

We seek an individual with strong administrative experience, preferably in an intergovernmental or diplomatic context. Strong communication skills, both written and verbal, are essential, along with the ability to build relationships across the organisation and a commitment to fostering a welcoming, inclusive work environment.

The ideal candidate will be discreet, practical, and solution-oriented; exhibiting a strong work ethic, high attention to detail, reliability, independence, and the flexibility to adapt to new challenges and learn new skills.