Location: Remote, with the option to occasionally join the team in London where appropriate and mutually agreed
Reporting to: Business Manager

Role Overview

We are seeking an organised and proactive temporary, part-time Administrative Support Officer to provide essential operational assistance to ensure the smooth running of LabourList's day-to-day activities. You will work closely with the Business Manager and as well as the wider team.

The main focus of this role will be supporting LabourList’s preparation for Labour Party Conference, where LabourList will host multiple panel events and social events. You will play a supporting role in event coordination, logistics, and communications.

Key Responsibilities

Support the Business Manager in preparing for Labour Party Conference, including:

• Liaising with venues and organising catering / AV / other sponsor requirements
• Invoicing sponsoring organisations
• Drafting content and agendas for events
• Liaising with speakers and drafting pre-briefing material
• Producing any supporting material for each event, including notes for the Chair or any printed material required by the sponsor
• Drafting content to go on LabourList’s social media and website to publicise our events programme

Support the Business Manager with administrative support across the organisation when directed, including:

• Support the management of inboxes and correspondence, ensuring timely responses and appropriate prioritisation
• Schedule meetings, prepare agendas, and take minutes where required
• Support financial administration such as invoicing and managing expenses, using our accounting software (Dext and Xero)
• Assist with record keeping and knowledge management across the business
• Assist with other LabourList events outside of Conference, where directed
• Provide ad hoc support on projects as directed by the Business Manager, and work flexibility across the team when the need arises

Person Specification

Please read our full job description on our website: https://labourlist.org/2025/05/labour-jobs-vacancies-hire-recruit-work-for-us-administrative-support-officer/