Chris Kane MP is looking to recruit an Executive Officer to be based in the Stirling constituency office. 

The focus of the role will be managing the constituency diary, constituency engagement and building relationships with different stakeholders and groups across the constituency.  The postholder will also organise local activities, events as well as help deal with some constituent enquiries.

Diary Management & Engagement

• Assist with arrangements for events; this may include: venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required
• Handling administrative arrangements for meetings with members of the public/MP surgeries
• Assist in the compilation of briefing packs
• Attend and participate in meetings as appropriate
• Minute taking

Casework

• Undertake research on relevant subjects as directed
• Analyse, evaluate and interpret data to ensure Member is accurately informed on key issues
• Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods
• Respond to enquiries by telephone, e-mail and social media, passing on queries to another team members/MP as appropriate
• Respond to routine correspondence and enquiries

Admin support

• Database management using office software to handle casework
• Efficient data and file management to ensure the office complies with the data protection legislation

There will be a requirement for the role holder to work outside of normal working hours (Saturday AM) and travel for work occasionally

Key Skills and attributes

• Ability to manage own workload, prioritise and work flexibly under pressure as part of a small team.
• Excellent IT, administrative and organisational skills.
• Strong interpersonal and communication skills, preferably with some experience of dealing with the public.
• Experience using databases
• Awareness of dealing with sensitive and confidential information