We are seeking to appoint an administration assistant trainee in the busy constituency office of Chi Onwurah, Labour Member of Parliament for Newcastle upon Tyne Central and West constituency. On the job training will be provided during the 18 month traineeship which will give you knowledge and skills alongside solid work experience to move on to an administration role elsewhere. We are looking for a committed, enthusiastic and flexible member of the team for 18 months. The office is located close to Central Station, Newcastle upon Tyne.

Duties will include:

• Using Microsoft Word, Excel and One Note to produce and maintain documents, correspondence, spreadsheets and databases including financial records
• Using Outlook e-mail , contacts & calendar for communication and diary management
• Answering the telephone, speaking to callers & taking messages
• Making travel bookings and producing directions
• Ordering office supplies and making payments
• Use of internet/Parliamentary intranet for research
• Opening and directing post and preparing outgoing mail
• Photocopying & scanning documents moving towards paper free office
• Maintaining filing system and creating archives
• Producing data for meetings and reports
• Admin assistance to All Party Parliamentary Groups
• Training to use Caseworker software in order to input data, create responses & produce mail outs
• Update MP’s website as required, using WhatsApp, Facebook & Twitter
• Adhere to Data Protection Act principles and respect the confidentiality of data at all times
• Other duties as and when required assisting with the work of other colleagues as required
Contract details: Probationary period of three months, with one month’s notice for either party. Hours – 37.5 hours per week (9-5 with half hour for lunch)
Must have GCSE at grade C or above in English Language or equivalent.

The ideal candidate will have the following skills:

• Good attention to detail and a can-do attitude along with problem solving skills
• Good communication / organisational skills
• An interest in local issues and current affairs
• Team player who is also self-motivated
• Comfortable working with the general public
• A good understanding of the need for confidentiality