Anna Dixon, MP for Shipley, is seeking a highly organised and proactive Executive Assistant to join her team on a 12-month maternity cover contract, working 30 hours per week. This pivotal role supports both parliamentary and constituency operations and includes:

• Managing the MP’s diary and overseeing constituency commitments
• Handling calls, emails, social media, and in-person enquiries with professionalism and efficiency
• Providing executive support to the MP and liaising with interest groups
• Assisting with event planning, logistics, and on-the-day coordination
• Maintaining databases and managing administrative cases using Microsoft Office
• Building strong relationships with constituents, stakeholders, and Westminster contacts
• Administering IPSA expenses and reconciling the MP’s IPSA card
• Ensuring data protection compliance and effective file management
• Overseeing the Parliamentary Researcher and compiling briefing materials
• Taking minutes and supporting meetings as required

Flexibility is essential, as occasional travel and out-of-hours work may be required.

Person Specification

Essential:

• Experience as a Personal / Executive Assistant for a senior leader
• Experience of drafting and sending out written correspondence
• Experience of helping people in a confident, friendly, professional manner
• Experience of organising successful events
• Experience of working with confidential and sensitive information
• Experience of managing others
• Excellent ability to manage and prioritise a demanding workload
• Strong ability to take minutes and effectively summarise key points
• Excellent organisational and administrative skills
• Excellent diary management and prioritisation skills
• Strong relationship building skills
• Strong communication skills
• Strong written and IT Skills (Microsoft Office)
• A working knowledge of relevant legislation and parliamentary business and understand how these policies may impact on local constituents

Desirable:

• Experience of working in Parliament
• Experience of working in a politically sensitive environment
• Experience of managing expenses
• Experience of working as part of a geographically dispersed team
• Good knowledge of the Shipley constituency and local stakeholders
• Sympathy with the aims and values of the Labour Party