An opportunity has arisen for an Office Manager vacancy in Dr Beccy Cooper MP busy constituency office based in Worthing West.We are looking for a dynamic highly organised individual to take on this exciting role.

Job Description:
Office Manager
Location: Constituency
Salary: In line with IPSA payscales
Working hours: 0.8 FTE
Fixed term contract – 6 months with a view to being permanent.

Key responsibilities

• Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance
• Lead and maintain a highly professional administrative support function for the MP’s office
• Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary.
• Provide high quality, efficient and effective support to the MP and interest groups as required.
• Manager volunteer group.
• Ensure the office is fully equipped.
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary
• Lead the recruitment process for the MP’s office
• Undertake supervisory responsibility for constituency teams.
• Manage office personnel records, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary
• Liaise with Chief of Staff on personnel and strategic requirements.
• Identify training opportunities and ensure office teams maintain and develop knowledge of relevant legislation where appropriate
• Responsibility for day-to-day smooth running of the office
• Plan the MPs internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate.
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
• There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required.