Key Responsibilties:

• Manage Member's diary commitments with overall control of constituency & Parliamentary commitments
• Manage and monitor incoming calls, face to face enquiries, emails and social media enquiries, dealing with cases that do not need to be transferred to a caseworker. Ensure all enquiries are dealt with in a timely manner
• Provide executive support to the MP and interest groups as required
• Assist with the arrangement of events, which may include: venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required
• Database management and using office software (e.g. Microsoft Office) to handle administrative cases
• Maintain positive on-going relationships with members of the public, organisations in Westminster and constituents
• Provide administrative management in relation to MP’s expenses scheme via IPSA Online
• Reconcile member’s IPSA card
• Efficient data and file management to ensure the office complies with the data protection legislation
• Management of Parliamentary Researcher
• Compilation of briefing packs
• Minute taking

Person Specification

Essential:

• Experience as a Personal / Executive Assistant for a senior leader
• Experience of drafting and sending out written correspondence
• Experience of helping people in a confident, friendly, professional manner
• Experience of organising successful events
• Experience of working with confidential and sensitive information
• Experience of managing others
• Excellent ability to manage and prioritise a demanding workload
• Strong ability to take minutes and effectively summarise key points
• Excellent organisational and administrative skills
• Excellent diary management and prioritisation skills
• Strong relationship building skills
• Strong communication skills
• Strong written and IT Skills (Microsoft Office)
• A working knowledge of relevant legislation and parliamentary business and understand how these policies may impact on local constituents

Desirable:

• Experience of working in Parliament
• Experience of working in a politically sensitive environment
• Experience of managing expenses
• Experience of working as part of a geographically dispersed team
• Good knowledge of the Shipley constituency and local stakeholders
• Sympathy with the aims and values of the Labour Party