Jonathan Hinder MP is looking for an Office Manager to manage his office(s) in Pendle & Clitheroe.

Key responsibilities

• Triage the MP’s inbox throughout the day, ensuring work is distributed and actioned.
• Oversee correspondence on Jonathan’s behalf, with stakeholders in Pendle & Clitheroe and beyond.
• Full responsibility for managing Jonathan’s constituency diary, making strategic decisions about allocation of time and balancing constituency and parliamentary duties.
• Organising Jonathan’s visits, ensuring he is fully briefed ahead of each and completing follow-up actions.
• Project management for high priority campaigns and other office priorities to ensure progress is being made, and tasks are allocated and completed efficiently.
• Using our CRM system to track and analyse all contact with constituents to ensure the team are delivering the best possible experience.
• Occasionally attending meetings on Jonathan’s behalf with local stakeholders.
• Budget plan and review, monitoring office spending, and ensuring all expenditure meets the highest level of scrutiny.
• Administering all parliamentary expenses, such as office rental and travel, working closely with the Independent Parliamentary Standards Authority.
• Dealing with security matters, keeping abreast of security guidance, maintaining security systems, liaising with external bodies as appropriate.
• Organising office equipment and creating a pleasant working environment, troubleshooting any operational issues as required.
• Subject to candidate profile and experience, there may be the opportunity to line manage a small number of staff.

Skills required

• Experience working in a PA or a senior administrative role is absolutely essential.
• Exceptional interpersonal skills, both in relation to constituents, stakeholders, and colleagues.
• Attention to detail and ability to juggle lots of information and requests on a daily basis.
• The highest standard of written communication.
• Willingness to work the occasional evening or weekend day is required.
• Broad alignment with, and understanding of, Jonathan’s political views is required.
• Experience of working in politics is not essential, but you will be expected to be politically knowledgeable and keen to learn quickly.
• The ability to take a good photograph would be welcome, but is by no means essential!