Our Business Administrator will join the business team to underpin the operational running of our organisation and provide general administrative support. 

Reports to: Finance & Business Support Lead

Duties and key responsibilities

Finance

• Provide general support to the Finance & Business Support Lead relating to finance administration and filing of documents.
• Be responsible for our jobs board income and expenditure records for reconciliation and respond to general queries.
• Support the management of our fixed assets equipment lists.

Governance

• Provide support to the Funding and Governance Manager in preparation for all of Clinks committees and sub-committees including diary support.
• Provide additional admin support for large governance projects including preparation of our annual AGM, annual report and Trustee recruitment.

HR

• To support the Finance and Business Support Lead with recruitment administration, support the creation of job descriptions, job advertisements, managing applications and structuring interviews.
• Support the creation of the induction process and welcoming new staff.
• Responsibility for production of our staff organisation chart and staff/trustee mapping. Supporting staff meeting days and venue hire, catering and agenda preparation.

General

• Responsibility for oversight of mailbox administration.
• Support with individual project-based work including research topics for funding.
• General note-taking for adhoc meetings.

Skills & Attributes

• Accurate data inputting skills and good attention to detail
• Well organised and systematic way of working
• Ability to multi-task, work under pressure and be flexible
• A collaborative approach to working with colleagues in a remote setting
• Maintain effective record keeping systems
• Ability to work both independently and as part of a team
• IT skills at a level that supports a professional standard for email, internet and database management.
• Efficient time management skills and be able to meet deadlines
• Have good attention to detail and excellent communication skills
• Excellent understanding of confidentiality.

This job description does not form part of your contract of employment and can be amended from time to time as the needs of the organisation require.