About the Role

Tom Hayes MP is seeking a highly organised, proactive, and reliable Executive Assistant to provide administrative and executive support within his busy Bournemouth East constituency office.

The successful candidate will take a lead role in managing the MP’s parliamentary diary & constituency diary commitments, ensuring smooth coordination across meetings, visits, and community activities. You will act as the key administrative support for the office - producing minutes, managing correspondence, assisting with casework triage, and supporting wider projects and communications.

This is a rewarding, fast-paced role, requiring excellent organisational skills, attention to detail, and sound judgement.

Key responsibilities Provide executive support to the MP

· Manage Members' diary commitments with overall control of constituency & parliamentary commitments
· Compilation of briefing packs
· Database management and using office software (e.g. Microsoft Office) to handle administrative cases
· Deal with queries and complaints on the MPs' behalf, including drafting replies.
· Responding to social media and email enquiries, as well as managing face-to-face queries and complaints
· Efficient data and file management to ensure the office complies with the data protection legislation
· Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods
· Ensure enquiries are dealt with sensitively and confidentially
· Maintain positive ongoing relationships with members of the public, organisations in Westminster and constituents
· Manage and monitor incoming calls, face-to-face enquiries, emails and social media enquiries, dealing with cases that do not need to be transferred to a caseworker
· Ensure all enquiries are dealt with in a timely manner
· Minute taking
· Provide administrative management in relation to MP’s expenses scheme via IPSA Online
· Provide executive support to the MP and interest groups as required
· Resource and project management responsibilities
· Supervise volunteers as required
· There may be a requirement for the role holder to work outside of the normal working hours and travel