Apsana Begum MP is looking to recruit an Executive Assistant with experience of diary and project management, for a time-limited period. The postholder will be required to work outside of normal working hours and primarily between Sundays and Thursdays.

Key responsibilities

Project management

• Resource and project management responsibilities for e.g. conceptualising itineries, organising and coordinating travel and meetings.
• Managing budgets and providing administrative management in relation to MP’s expenses scheme via IPSA Online for e.g. managing expenses, producing expense reports & submissions.
• Compilation of briefing packs based on working knowledge of relevant legislation and parliamentary business.

Executive support

• Providing executive support to the MP and interest groups as required for e.g. complex diary coordination.
• Proficient use Microsoft Office including Outlook, Teams, Excel & SharePoint.
• Ensuring all enquiries are dealt with in a timely manner.
• Holding and processing data and information confidentially, in line with GDPR
• Minute-taking.

Stakeholder liaison and management

• Engaging professionally, confidentially and diplomatically with senior level stakeholders through a variety of methods and maintaining positive ongoing relationships.
• Liaising with high-level interest groups and representatives including people from diverse backgrounds and without English as a first language.
• Dealing with complex queries, complaints & protocols, including drafting letters.

Characteristics, Skills and Experience

Essential

• Proficient use Microsoft Office including Outlook, Teams, Excel & SharePoint
• Experience of providing executive support and undertaking project management
• Working outside of normal working hours
• Committed to the political values of Apsana Begum MP

Desirable

• Bangla language skills
• Experience of working across time zones

Key Competencies

• Planning and Organising
• Following Policies and Procedures
• Delivering Results and Meeting Customer Expectations
• Relating and Networking
• Applying Expertise
• Writing and Reporting
• Working with People
• Learning and Researching

Please note that this role will be full-time or part-time depending on the start date agreed with the successful candidate, due to this role only being required for a time-limited period.