Location: Westminster, London (some hybrid working available)
Hours: 0.5 FTE
Contract: Permanent

The Role

We are seeking an organised, proactive and dependable Office Manager to help ensure the smooth running of the Constitution Society. Working closely with the executive team, you will play a central role in the day-to-day administration of the charity. This is a varied position combining office management, executive support, governance administration, financial administration, communications and event management. The successful candidate will be highly organised, comfortable working independently and able to manage a varied workload within a small, friendly organisation.

Key Responsibilities
Office and Operations
• Manage the day-to-day operation of the Society's Westminster office.
• Maintain office systems, filing and organisational records.
• Identify opportunities to improve office procedures and administrative systems.

Executive and Governance Support
• Provide executive support to the Directors, including diary management, meeting scheduling and travel arrangements.
• Assisting in managing Society correspondence and general enquiries.
• Organising trustee meetings, staff meetings and the Annual General Meeting, including preparing and circulating papers and minutes.

Finance Administration
• Process invoices, expenses and purchase orders.
• Maintain financial records and reconcile routine expenditure.
• Administer contractor payments.

Person Specification
Essential
• At least two years' experience in an office management, executive assistant, operations or senior administrative role.
• Excellent organisational skills with exceptional attention to detail.
• Experience of financial administration, including processing invoices and maintaining financial records.

Desirable
• Experience working in the charity, education, public policy or not-for-profit sectors.
• Experience supporting trustee boards or senior leadership teams.
• Experience organising public events or conferences.

For full details see: https://docs.google.com/forms/d/1ALoXf6iG85e3PMD5AH2JRqrhUKif7RzTQyiVLXmyU9A/edit