We are inviting applications for an Events Officer, to start as soon as notice period allows.

The events programme of the Institute is essential to our public profile. Rooted in the work programmes that the research team are working on, events are opportunities for us to discuss the themes of our work with other experts and senior decision-makers, and to communicate our messages to the media and wider public.

All our events, whether in-person, hybrid or entirely online, are produced to a very high standard and often include high-profile speakers and audiences.

As part of the events team, within the wider communications team and reporting to the Head of Events, you will:

Support the design and co-ordination of the Institute’s programme of public and private events, including panel discussions, conferences, receptions, workshops, roundtables and external hires.

Manage all logistics for timely, professional event organisation and delivery, including:

• Acting as project manager for individual events, creating relevant checklists and timelines.
• Liaising with IfG colleagues to agree dates and timings for events, helping to manage a busy and flexible diary.
• Approaching external speakers for events as suggested by colleagues in the research team, and liaising with speakers and their offices as necessary.
• Making all necessary catering, AV and room set-up arrangements.
• Preparing briefing notes for speakers.
• Greeting guests and speakers, assisting with attendee registration and attending events to assist with delivery on the day (including working outside core hours).
• Working closely with partners and the Institute’s partnerships team to deliver sponsored events.

Manage all event marketing, including:

• Creating and updating webpages for events.
• Creating event campaigns and sending out all event correspondence using the Institute’s marketing software.
• Creating guest lists and managing RSVPs using the Institute’s CRM database.
• Help prepare for and deliver Institute events outside of London, including our party conference programme.
• Share management of the busy events email inbox and deal with internal and external event enquiries.
• Supporting event colleagues on their event delivery.

For full details, including a person specification, please read our job application pack.